How to correct approved expense report?

It can happen that you have sent in an expense report, which where approved, just to later discover there was mistake in said expense report. To correct the mistake, you must make a "Negative" expense report

1. Go to 'Expense reports' under 'My expenses'

2. Choose the report you want to correct

3. Get your receipts
   • If you already have the relevant receipts, you can skip to step 5

4. Download the receipt and close the window

5. Copy the expense report you want to correct

6. Choose 'Advance all dates by' and press 'Copy and open'

7. Press on 'Edit'. Thereafter press on 'Expense report header'

8. Under 'Purpose' write a header that clearly shows that this expense report is for correction purpose
   • In this example the expense report will be called "Udgifter til Social arangement den 27/09 (Correction)

9. Press on the date under "Transaction date" to open a detailed overview of the expense(s) you are trying to correct

10. Under 'Transaction amount', make the value negative and upload the original receipt

11. Thereafter press on '+ New expense'

12. Fill out the new expense with the correct information and attach the original receipt. Thereafter send in the corrected expense report
    • In this example, the Project ID was changed from 20718-01 to 20718-16
    • If you cannot attach the receipt, press "Save". You will receive an error message which asks you to attach a receipt (The green arrow in the picture)

You have successfully corrected your expense report.

To avoid confusion, due to your expense report having 0 expenses, we recommend that you get in touch with your line manager to inform the person that the expense report if for correction purpose.