Cash advance - How to order

The purpose of this common guideline is to standardize and inform you of the rules currently in force for all types of expenses in Red Cross.

Remember that you must order your Cash Advance DKK, EUR, USD 7 days before departure. This only applies to employees at KL, as the Cash Advances are paid out here. The cash advance is personal and you are personally liable for it.

Settlement of cash advances must be made upon your return. Please note that you can only return EUR & USD. If you have local currency, you must exchange it into EUR or USD before traveling home.

Cash Advance for a new colleague who has not yet been set up in Kompas. A responsible employee in the department orders the Cash Advance in their own name, when the new colleague is setup in Kompas, the Cash Advance is transferred to this user.

Cash advance are not given for the following purposes:

• Per diem
• Mileage
• Private consumption
• Advance on salary

Before you travel

1. Go to Kompas
2. Under "Modules" on the left hand side, press on "Expense management" > "Expense management"

3. In the new window, press "Cash advance" on the right hand side of the screen

4. Then, press "+ New" at the top of the screen

5. Here you must fill out following information:
   • Requested date: Your application for a cash advance should be submitted at least 7 days before your travel.
   • Purpose: Write here the purpose of your travel.
   • Note: Please specify the duration of your travel.
   • Requested amount: The amount needed for your travel.
   • Currency: The currency in which the cash advance should be paid (DKK, EUR, or USD).
   • 

6. After you have filled out the correct information, press "Save" at the top of your screen

7. Then press "Workflow" and "Submit"

8. Press "Submit" in the new window

9. Your request for a cash advance will be sent to your line manager for approval

10. You make an appointment with the cashiers, when you can pick up your cash advance and which denominations you prefer. Cash can be picked up during the following hours: Monday to Thursday 10:00 - 14:00 and Friday 10:00 - 12:00