Cash advance - How to order

The purpose of this common guideline is to standardize and inform of the rules in force for all types of expenses in Red Cross.

Remember that you must order your Cash Advance DKK, EUR, USD 7 days before departure. This only applies to employees at KL, as the Cash Advance are paid out here. The cash advance is personal and you are therefore personally liable.

Settlement of cash advances must be made upon your return. Please note that you can only return EUR & USD. If you have local currency, you must exchange it to EUR & USD before traveling home.

Cash Advance for a new colleague who has not yet been setup in Kompas. A responsible employee in the department orders the Cash Advance in their own name, when the new colleague is setup in Kompas, the Cash Advance is transferred to this user.

Before you travel

1. Go to Kompas
2. Under "Modules" on the left hand side, press on "Expense management" > "Expense management"

3. In the new window, press "Cash advance" on the right hand side of the screen

4. Then, press "+ New" at the top of the screen

5. Here you must fill out following information:
   • Requested date: You application for cash advance Should be created at least 7 days before your travel.
   • Purpose: Write here the purpose of your travel.
   • Note: It is required that you write the duration of your travel.
   • Requested amount: The amount needed for your travel.
   • Currency: The currency in which the cash advance should be in (DKK, EUR, or USD).
   • 

6. After you have filled out the correct information, press "Save" at the top of your screen

7. Then press "Workflow" and "Submit"

8. Press "Submit" in the new window

9. You request for Cash advance will be sent to your line manager for approval

10. You make an appointment with the cashiers, when you can pick up your cash advance and what cash types you want. The time frame you can pick up your cash is as follows; Monday to Thursday 10:00 - 14:00 and Friday 10:00 - 12:00